Meeting Notes

December 12, 2019

New executive board members!!!

• Jen Troiano (VP)
• Uri Tayvah (webmaster)

First Year Standardized Safety Training–Jan. 15, 2020

• Sarah: Make poster
• Jessica: Order food, print and hang posters, send email Stacey Watts
• Abi: Modify presentation–2x15-20 min discussions, encourage JST participation

Nov 14 Discussion Meeting Recap

• Idea: modules or posters in bathroom stalls
• Need to encourage higher attendance from a more diverse set of labs
  • could possibly achieve this through inviting a lab to each meeting to choose a discussion topic and/or through offering food
  • Make it more useful for safety officers–Prof. Caitlin Davis offered to contact her old lab’s safety office to see what they did in their monthly meetings

Newsletter Committee

• Could make a set of 24 and recycle them
• Should be made as often as possible (once per month minimum)

Posters/Modules

• December: Green Chemistry–Jessica
• January: Electrical Safety/Soldering–Anton
• Waste Facility flow chart–Maria-Elena
• Diazomethane module–Abi and DK
• Shared facilities–Jessica
• Aqua Regia module update–Abi
• Future topics: lasers, BSL2 info
• Mini-posters for above work stations focusing on one key point instead of broad actions
• Condensed/Updated safety sheet

Mini Safety Day

• Who: Dr. Jack Caravanos
• Topic: Birth of OSHA/regulations in US–Why do we actually need regulations on our labs?
• When: March 13, 2020
• Refreshments: Coffee and cookies paid for by EHS

JST Safety board as a repository for modules/posters etc. to be grabbed by passers-by for main AND west campus. Jessica will ask facilities where we could possibly have this.

November 14, 2019

Waste Disposal Tour–Noreen, Sarah, Maria-Elena

• Flow chart of what happens to your waste
  • EHS technicians are exposed to waste streams
  • EPA controls waste handling
• Permanent poster near satellite accumulation areas
• Could potentially add in a feature to the new chemical inventory system that alerts you to special waste requirements of compounds

Social Media

• Modify/adapt modules to fit for Instagram in a visual graphic
• Put more educational graphics on TVs around the department
• How do we get more people to engage with our social media?
  • Follow JST on Instragram as a way to get a drink at happy hours

LinkedIn page for Yale JST

• Incorporating safety into professional development
• Can add it as a job, can be endorsed as Safety Leadership, Safety Officer, etc.

Inventory system: link near misses to purchasing chemicals

February for mini safety day–speaker suggestions?

• EHS could pay for external speaker

Standardized Safety training–January 15–posters should go up before break, as well as reminder email.

March 26, 2019

Safety Moment: Asphyxiation Hazards (Suzanne)

Recruitment

• Need to recruit new members to full empty spots
• Recruitment event: social hour or BBQ
• Friday May 24th
• Check that it isn’t overlapping with any other departmental events
• Reach out to alumni for testimonials on how JST helped with job searches
• DK will be asking for volunteers to help out with event
• Encourage faculty to promote new students to join JST (email by Suzanne)
• Encourage students on social media

Poster/Module

• Cyanide module online (Abi)
• Future Module: Hg (Abi)
• Future Poster
  • Solid waste handling (Maria-Elena, DK, and EHS)
  • Ozonolysis (Miller Group)
• Visiting Day: Victor and DK
• ACS New Haven meeting April 13: Victor and DK

Climate and Diversity Committee joint event: still waiting on CDC to finalize logistics (Suzanne)

Near Miss Report System

• QR Code Magnets to be given out at luncheon
• Resolving issues with system
• Advertize on Facebook and Instragram

Safety Officer Luncheon

• Friday April 12th
• Potential Locations: SCL 253
• Food: Nica’s sandwiches
• EHS attendees: Anna will contact reps
• Discuss hurttles that safety officers encounter, what JST and EHS can provide
• Survey to be sent out before luncheon to get topic ideas (Maria-Elena): done by Friday

Newsletter Committee: first sent out

Safety Night Buddy

• Comprehensive list from EHS of protocol of working in the lab alone to be sent out next year
• List broken down by level of risk
• Discuss with safety officers at luncheon

Safety Day Town Hall: to be discussed next meeting

• First week in June
• Advertize near miss reporting

Safety Day: Augst 27th

Safety Award

• Not supproted by Dr. Miller
• Cannot predict accidents and cannot always prevent an accident
• Logistically difficult

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February 21, 2019

Updates from Meeting with Dr. Miller

• Surveying faculty who mandate safety moments/scenarios in their groups
• Will ask future speakers from Yale and coming to Yale to give a short safety moment (~3 min) before their talk
• Borrowing system
  • Imporper inventory and mishandling of hazardous and toxic substances is a safety hazard
  • Need a standardized way to borrow chemicals from labs
  • Ask postdocs and other people from other institutions to survey problem and alternative solutions
  • Might be able to use CisPro: special notes to indicate where containers are

Safety Moment on Lecture Bottles (Suzanne)

Social Committee

• Continue to engage with community within and without Yale
• Incorporate more safety scenarios for more engagement
• Safety Moments/scenarios posted for What Would You Do Wednesday (WWYDW)

Poster

• Peroxide forming chemicals poster is up (Maria-Elena)
• January Poster (Disposing of old chemicals) still being completed (DK)
• February Module on Cyanides (Abi) is ready to go online
• March Poster on Safety Pictograms in final edits (DK, Maria-Elena, Victor)
• Future Poster Ideas:
  • Borrowing Chemicals System on CisPro
  • Ozonolysis: ask students from Miller group to complete
  • Hg Module (Abi)
• Presenting JST Poster at Visiting Day March 7 and 28  and ACS New Haven April 13 (Victor + Volunteer)

Joint Event with Climate and Diversity Committee for self-defense and happy hour: still being organized - no major updates

QR Code Magnets: should be arriving end of February/early March

Newsletter Committee

• Current newsletter template seems functional: requesting any feedback
• 2 articles to be published in upcoming issue
• Looking for volunteers for upcoming issues

Safety Officer Lucheon

• Proposed date: April 12th at noon 12PM
• Location TBA: Jessica
• Food: DK
• Discussion points: Maria-Elena, Suzanne, Victor
• Advertisement: Social Committee (Sarah, Victor, Noreen)

Jst Presentation at ACS Meeting

• March 7th 3-4PM in CRB 202
• Collaborate with EHS 

Safety Day Town Hall

• Date: early June proposed
• Structure: Volunteer needed
• Data to be presented
  • # of Near Miss Reports in 2018-2019
  • # groups mandating safety moments/scenarios
  • Survey from Standardized Safety Training
  • Survey from Alexion Trip
  • Annual Surveys results
  • Survey from Safety Day 2018
  • # of posters and modules provided by JST (should do survey to gauge department’s opinion)
  • Result of Mini-Safety Day 2019 at West Campus (# of attendees, discipline of attendees, discussions)
  • Standardizing Chemical Borrowing system
  • Discussion Points: Victor
• Safety Night Buddy (Suzanne): emailed Kathleen King and will be meeting with Anna Kim
• Safety Day/Social
  • Proposed Day: August 27, 2019
  • Communicate with Stacey Watts to reserve time during Orientation Schedule
  • Outline and resources from last year to be added to Box (Victor)

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January 22, 2019

Fill out poll sent out by Jessica for new meeting time

Safety Moment Presented: Aqua Regia (can be found on JST Website as module and safety moment)

Near Miss Comics: feedback goes to Victor

• Use correct terminology in comments when posting on social media
• Link to near miss report
• Follow ChemJobber on Twitter
• Send memes to Social Committee (Noreen, Sarah, Victor)

Posters

• Have posters reviewed by faculty
• Ask faculty to ask students to collaborate with JST to make posters
• Peroxide forming chemicals printed and being distributed (Maria-Elena)
• Module of titrations of chemicals in progress (Aneta)
• Poster on disposing old chemicals in progress (DK, Suzanne)
• Mini-posters to post on social media
• Send gas-cylinder poster to West Campus correspondants

Future Events

• Alexion Tour
  • 1 Spot left
• Self-Defense + Happy Hour with Climate and Diversity Committee
  • More information to come

Mini-Safety Day Ideas

• 2019 Event went well
• Location at West Campus might be good since Safety Day is on Science Hill
• Not enough safety components
• Safety games/questionaire
• JST/Faculty/EHS Panel
• Safety Scenario Bingo

Standardized Safety Training Survey Results

• Mostly 1st years and safety officers
• Most enjoyed the event
• Most enjoyed the discussion and scenarios
• Wanted more time for discussion and scenario
• No one likes the current online training
• Event was just long enough
• Most everyone found at least one thing useful
• Liked the videos
• Need to target more safety officers
• Send email to first years about resources from event that are online
• More info on who is a safety officer in each lab
• Future topics:
  • How to talk to violators?
  • Sub-disciplines
  • Cleaning
  • Flammables
  • Dirty vs clean waste

QR Code Magnets 

• Design completed: add red border
• To be ordered soon
• New Near Miss Poster with QR code
• To be posted in the teaching labs

Newsletter Committee

• February newsletter
• Social Committee to help
• Need more members

Future Safety Ideas

• Safety Day Social: social after the Safety Day Event
• Safety Officer Lucheon:
  • Discussion about how JST can help safety officers, how safety officers can help each other
  • Standardized safety training
  • Faculty involvement
  • Resources that are available
  • More EHS people in attendance, possibly from different departments
• Ideas from Scott
  • More faculty involvment
  • Posters on entrance TVs
  • Industry contacts to collaborate with JST
  • Contact other universities to help build other JSTs
    • Will finance a day trip
• ACS Meeting Talk (Jessica)
  • Will give a practice talk soon
• Safety Award
  • 3 different safety inspections
• Working late at night
  • App to set up a buddy system to have others check in on lone workers
  • Google docs where people sign in
  • Contact Yale Police to incorporate something in LiveSafe app
  • Need to incorporate faculty in discussion
  • Chemical Lab and Safety Committee currently working on this issue, need to join conversation

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December 4, 2018

• Social Committee has completed the first comic strip of “Near Miss Comics” - Please send any feedback to Victor Beaumont

Poster

• December poster: Peroxide forming chemicals (Maria-Elena)
  • Going through final edits and will be posted soon
• December Module: titrations of chemicals module (Aneta)
  • Forwarded information table to JST from lab
  • Still needs to consolidate information to a single page
• Potential poster for January: disposing of old chemicals
• February module: Cyanides (Abi)
• March Module: Safety Pictograms (DK, Maria-Elena, Victor)
• Future Poster ideas:
  • P-listed chemicals: simplified list to be distributed to department or incorporated in safety training, website
  • Simplifying old posters

Mini-Safety Day

• January 11, 2019 @ 4PM
• Happy Hour @ 5PM
• Building 800 Conference Center
• Gary Brudvig will give talk (title TBD)
• Flyer to be completed before winter break (Suzanne)
• Set up time to meet for bus by Piersen Sage Parking to go to West Campus
• Set up Facebook event and Google RSVP for potential headcount(Victor)
• Sign up sheet for jobs distributed to JST members:
  • Setup: DK, Suzanne
  • Clean up: Maria-Elena, Jenn, Josie
  • A/V: Sarah
  • Transportation manager: Victor
  • Transportation maps/sign: Josh
• Corporate sponsor: TBA
• Invite Scott Strobel (Jessic and Kim)

Standardized Safety Training

• Presentation completed by Suzanne
• Practice run: Friday 12/08 @ 10:30 in CRB 202
• Event: Wednesday 12/12 @ 11:30 in CRB 202
• Mandatory for 1^st years, encouraged for safety officers
• Dr. Miller as an observant for practice run
• Departmental email and departmental newsletter (Jessica)
• Certificate of attendance to distribute (Victor)

QR Code Magnets

• $133 for 300 2” x 2”
• “Yale JST Near Miss Report” and QR code to near miss reporting url
• Victor: forward near miss reports to leadership to update website
• Update near miss reporting poster with larger QR code

No updates on corporate sponsors

Joint event with Climate and Diversity Committee for self-defense and happy hour

Newsletter letter committee

• Template was lost during transfer to new messaging system
• Suzanne and Jessica to work on getting template (new or recovered)
• Contact Lisa Thomas or Stacy Watts

Meeting with Scott planned with leadership

• Faculty to attend meeting
• Town hall meeting to talk about safety concerns
• Start meeting with safety moments

Safe Lab Stickers: Jessica has stickers

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Octorber 30, 2018

Positions

• Secretary and Treasurer Positions were not filled
• Victor will be serving as secretary until position is filled
• We also need to find liaison for SCL (see if a SCL safety officer is interested?)

Poster/Module

• November: Peroxide forming Chemicals- Maria-Elena
• January:  Disposal of old chemicals -DK and Suzanne
• Other ideas:
  • Poster about safety pictograms
  • We could revisit old posters and make them simpler
• Next Modules:
  • Dec-Titration of chemicals-Aneta (module based on their Lab’s table)
  • Feb-Cyanides-Abi

West Campus Tour and Social Hour-follow up

• 8-9 people attended the tour
• Social hour had better success
• Organizers were pleased with outcome and think we should do it in the future

Social Committee

• Acknowledged the great performance of the group
• Current handling of our social media pages:
  • Facebook/LinkedIn: Victor
    • People can add JST as job in LinkedIn to show up in the JST page
  • Twitter:  Noreen
  • Instagram: Sarah
• Facebook and LinkedIn pages keep a more professional style whereas Twitter & Instagram a more satiric style
• Social committee idea to create different personas based on different types/levels of safety awareness

Safety training

• Ideas to improve the standardized safety training:
  • Specific training according to sub-discipline?
  • Mini town hall meetings for each sub-discipline?
  • Target audience: all students, but mostly first-year students
  • Mandating Safety Day to all students?
  • Safety Officer Checks
  • Organize a safety event: gather JST members and safety officers in a room.
• Activities/material for discussion in the meeting:
  • Questions
  • Safety Issues
  • Common safety practices
  • Proper waste disposal
  • Watch videos for safety topics
• Try to organize the event in December
  • Shoot mini-videos on safety topics:
  • Rent a video recorder from Medical school
  • Suzanne, Victor and Maria-Elena will work on this
• Ideas related to safety training @ Safety Day:
  • Make attendance mandatory for all students?
  • Organize sections dedicated to sub-disciplines?
• Ideas related to safety training @Townhall meeting:
  • PowerPoint presentation of safety topics (general/ by sub-discipline)

Safe research lab prize

• Give separate prize for West Campus
• Meet with our faculty advisor (Scott Miller)
  • Discuss the possibility of getting more involvement from faculty.
  • The idea:
    • get professors to tour the labs (once per year)
    • grade them (1-10 scale) according to a rubric and/or ask people questions related to safety issues.
    • We can also reward the labs with best safety initiatives (turn the award in a safety-contest-like style)
• The issue can also be brought up in the faculty meetings
• How much time will that require from professors’ busy schedule and how can we minimize it?
  • Alternative options:
  • Evaluation of labs only from EHS (level above Professors and JST, can give more authority to the prize)
  • Evaluation of labs from JST members- e.g. liaisons
  • Have professors from other sub-disciplines score labs from other sub-disciplines to alleviate time commitment

• Trophy
  • Sculpture or JST mascot - commision Daryl?
  • Plaque outside the Professor’s office - Engraved squares at bottom
  • Will the award be rounding from year to year?
  • Free donuts or food as celebration for award recipients

Near-miss report system

• Magnet/laminated: no further progress
• Jessica can have a look at that/help Victor
   

Mini-Safety Day

• Will be organized at West Campus this year
• Track responsibilities with excel file
• Dates:  Beginning of January would be a good time, Fridays are ideal for people to attend
• Friday 11th suggested as optimal day, next January 18th
• Chris will take care of the planning
• Kim will take care of the event’s logistics
• Event’s Structure:
  • Talk 4-5pm
  • Networking/Happy hour 5pm+
  • Lab tours were not very successful in the past, so we could plan a networking/happy hour instead
  • This will mainly be planned by west campus organizers with JST as cosponsor.
• Suggested Speakers:
  • Jason Crawford
  • Sarah Slavoff
  • Hailiang Wang
  • Craig Crews
  • Judy Cha
  • Matthew Simon
  • Gary Brudvig
  • Scott Strobel
  • DK will prepare the poll for the speakers
• Transportation:
  • Book a bus to West Campus and back,specific for the event?
  • Car-pooling?
  • Last bus leaves from West Campus to Main Campus around 8pm (after that time people can call the shuttle service)
• Flyers: Suzanne will prepare the flyers
• Attendance: Estimation of 30 attendees
• Ideas:
  • Create a facebook event and get a better idea how many people areplanning to come
  • Event pre-registration
• Food:
  • Can be provided by West Campus
  • Sandwitches/pretzels (suggested by Kim)

• Also discussed:
  • Suggestion for having coffee & cookies during the talk and food at the happy hour
  • Possible to have leftover alcohol from happy hour-utilize that in safety day or else?

Departmental Poll:

• Prepared by Professor Holland; we need to send him our JST/safety-related questions
• Keep the question “How safety conscious do you believe your lab is?” to help us have reference with previous years and see our progress

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June 18, 2018

Next Meeting: Mon July 16th 4PM in CRB 202 (West Campus location TBD)

Safety Modules

• Victor completed azides module; must make changes suggested by members and publish on website
• Maria-Elena volunteered to complete module and poster on peroxides

Corporate Sponsor

• Discussed differences between model of Alexion EHS and JST
• JST needs to collaborate more the Yale EHS to encourage faculty to be more involved/aware of safety practices
• Victor should meet with provost and University Safety Committee for more support
• Alexion publishes near miss reports with authors’ names; should the JST do this too?
  • JST is split on this decision
  • Some want to collect contact information to incentivise posting and give helpful feedback
  • Others believe it will discourage students from reporting and that students appreciate the complete anonymity
  • Compromise: try to implement anonymous feedback email to poster after JST has commented and published report
  • Daria will contact IT to see if they can implement this new feature
  • DK will write up an FAQs page for the new system to describe how the system is used

West Campus Labs Tour

• July 20th at 3:30 PM - 4:30PM Building 800 West Campus
• Yueshen will make flyer for event
• Victor will determine best time and location to take the shuttle
• Victor will add event to Chemistry Newsletter
• Anna will escort late arrivers to meet up with tour

Safety Day

• Event will be August 28th 9AM - 1 PM
• Breakfast at 9AM; lunch at noon
• People who signed up for booths are responsible for updating handouts and preparing any additional resources
  • Pyrophorics: DK and Aneta
  • Contamination: Maria-Elena
  • Bench/hood maintenance: Daria
  • Emergency Response: Suzanne and Qixuan
  • JST: Yueshen and Noreen
  • Near miss report system: Jennifer and Jessica
• TechAir agreed to do the gas cylinder training
• Fire Marshalls will do the fire extinguisher training
• Noreen will prepare a poster for the event

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May 16, 2018

Recap of ACS Regional Symposium

• Great feedback from other attendees on poster and talk
• Poster won award!
• Next year at Yale
• May need to send more members
• Present poster again next year

West Campus Activities

• Kim Heard: EHS contact for West Campus
• Ideas for future events
  • Happy Hour
  • Safety Officer Networking
• Yueshen to plan happy hour and lab tour over the summer
• Possible funding for student events available from graduate student organization

Modules for Standardized Safety Training

• Suzanne: add module template to Box folder
• Aneta: completed module for OsO4
• Next module: azides to be complete by Victor

Safe Place Stickers

• Suzanne continuing drafting of the sticker
• Laminated card instead of sticker that will be posted on bulliten boards near lab space

Near Miss Report System

• Start importing near miss reports into the new system
• Daria will lead this project with the help of Maria-Elena

Alexion Sponsorship

• Plan for 1st meeting the EHS reps from Alexion
• Plan for field trip around the 2nd week of July

Safety Day 2018

• Potential Dates: August 27th or 28th (needs to be confirmed with administrative office)
• Perhaps need to add Biosafety to demonstrations
• Ask Jihye to take candid pictures during event
• Lunch ticket after visiting 3 booths
• $100 Amazon gift card for a completed Passport
• West Campus Safety Day
  • Create poll to get an idea of the interest for this event
  • Possible funding from EHS and/or graduate student committee on West Campus
  • Kim Heard and Yueshen to lead organization of event
  • Possible shuttle from West Campus instead

Budget Items before expiration

• T-shirts for JST board members to wear at Safety Day
• Travel expenses for members going to ACS meeting in August
• Safety Day Prizes

Next meeting will be decided after members complete poll to determine new meeting day/time

April 18, 2018

Standardized Safety Training

• Keys - Entrance interview for new safety officers with old safety officer, annual meeting with SO’s and JST/EHS, post SO names outside of each lab
• Basic training will still be run by EHS (online training), with semi-annual training for SO with EHS and JST
• The PI’s are concerned about liability issues for the SO’s
  • Add something in SO training about how to interact with your PI, open communication
  • Discuss with your PI what should be directly reported to the PI vs what the SO can handle
    • The JST could work on a loose rubric to help guide this conversation
• Safety Modules - we’ll keep adding modules on to our website as they get made, could also add them to the new near miss reporting site
  • Maybe start recycling posters or pausing on the monthly posters and focus on a monthly module/procedure instead
  • Also place the modules in a binder/online binder
  • Might get each lab a small binder so they could print modules they like and accumulate them for their lab
  • Aneta will work on a OsO4 module and Suzanne will put the list of topics we want to cover/have covered online (ie aquaregia, piranha)

Safe Place Stickers

• Suzanne worked on some example stickers
• Maybe laminate them so they’re easy to sign with an erasable marker and attach a window sticker so they could go outside of the labs
• Make sure to get the stickers approved by EHS and the faculty safety committee

Near Miss Reporting Website

• The website is up and in development mode!
• Victor will check out the development mode/how to log on and send it out to the executive board so we can all check it
• Soon can start moving the old NMR’s to the new system
• Possible Launch Day - Safety Day!
  • We can have an interactive demo about how to use the new reporting system at safety day
• UMN and UNC built a website with a bunch of detailed standard operating procedures with resources (safetynet.web.unc.edu)

Corporate Sponsor - Alexion

• Alexion agreed to be our corporate sponsor! They want to have a chat about what this collaboration will entail
  • Information and standards sharing, a safety talk by Alexion, our annual field trip
  • What do we give them in return?
    • Invite them to do some recruitment here or give a talk about the common errors new graduates make when they start in industry, or get their ideas (Vinay and Suzanne will compile a list and then we can get the list to Alexion ASAP)
  • Vinay and Maria-Elena will look at dates for the field trip to Alexion (July?) and Anna Kim will reach out to Alexion as well
• Keep communications open with BI as well, invite them to safety day also and give them the recruitment option too

Social Media Committee

• Victor will set up meetings with the team to get “Tip Tuesday” and “Fun Fact Friday” working on social media

ACS Symposium

• The chem department wants estimates for travel for the two ACS conferences
  • Uber/Lyft rates to QU - $40/total
  • Amtrak to Boston - $100/person
    • EHS could cover Amtrak if the department can’t

Safety Day 2018

• Keep all old programming from the previous year
• New programming - stickers, binders, NMR interactive demo, candid photos (Jihye?)
• Pyrophorics demo - could use a color change inorganic compound to show introduction of air - DK will look into this
• Make sure the fire extinguisher demo has strong advertisement and have the timed sign ups again
• Anna Kim will look into talking to TechAir to see if they want to come to do gas cylinder demos at safety day
• Rough times - Start at 10, Have lunch at 12, End around 2
• To  get lunch, we can make it that you have to go to the NMR interactive demo and get a token or ticket for pizza
  • Get badges for volunteers so they can also get pizza 
  • Have the NMR table in a room with a projector so it’s easy to see
• Have a whole collaborations table with BI, Alexion, AirGas, TechAir etc
• Victor will contact the DGS to figure out what dates we can do safety day

Lab Safety Committee

• There is a faculty led university wide committee organized by EHS and chaired by Ronald Breaker (invite him to safety day?)
• Ana went to one of their meetings and they were excited about JST and starting JST’s in other departments
  • Chem JST could serve as an example
  • They’re excited to help and possibly push our funding?
  • We could show them or some of them the presentation that we’re working on for the ACS meeting

ASC PRESENTATION PRACTICE TALK - April 25, 5PM in CRB202

NEXT MEETING: MAY 16TH AT 4PM

March 14, 2018

Faculty and Safety Officer Initiatives

• Thoughts on the safety pledges for the professors and SO’s
  • Does it cross the line into enforcement/patronizing?
  • Want something that is more of a symbolic gesture
  • Would force students to know who their SO is
  • Does it open the SO up to liability?
  • Maybe do something instead like the “safe space” or “you are welcome here” stickers for the faculty to put outside offices or labs (“I’m committed to safety”?)
    • Make this part of safety day, maybe something where you can opt in to sign something or pick up stickers
    • Also have stickers made at safety day with SO faces on them to post outside the labs so everyone knows who the SO is
    • Suzanne will work on sticker design
• Feedback from SO lunch:
  • SO want annual SO training 
  • Develop training that is specific for the disciplines
  • Produce SOP modules or videos for less common procedures
    • Tape demos from safety day or find good ones and link them
  • Victor and Suzanne will work on outlining how the training modules will look

Visiting Day Feedback

• There were a few mentions/questions about safety on the panels
  • Try to keep JST folk on each disciplines panels
• The JST poster had engagement from prospective students, grad students and professors

ACS Regional Symposium

• Victor’s outline is good - try to keep it general and mention other JSTs at other universities
• Daria, Suzanne and Jessica will let us know when they want to give a practice talk
• Transportation - probably just take an Uber to QU (~$20?)
• For the talk it would be good to have better indicators for improvement (reporting?)
  • Anna will forward the answers from the EHS survey
  • What if the JST puts out its own survey that is based more on awareness questions?
    • Daria, Suzanne, Jessica and Aneta will work on some questions
    • Yale uses Qualtrics as a survey tool - easy to track and group folks
    • Incentivize the survey, something like entering to win a group ice cream party if 90% of the lab responds

Boston Graduate Student Safety Workshop

• Victor will see if Seth can push the department to cover the transportation costs up and back from Boston (~$80/person)

Monthly Poster - Instrumentation Safety

• Comments are being added to March poster
• April poster  - ergonomics for computational chemists
  • Can also post the posters in the computer labs
  • Jessica and Maria Elena will work on it
• May poster - mental health in graduate school
  • Victor will contact student wellness/mental health for additional information
  • Victor and Aneta will work on the poster

Safety Moments

• Starting to build up the archive and have the template on the website
• The safety moments need to be easier to find on the website
  • Maybe reorganize the website (Jessica?)
  • Have a side bar with quick links (safety moments, near miss reporting etc.)

General

• Still waiting on Alexion about being corporate sponsor/field trip
• Social media is doing well
  • Maybe start implementing “Fun Fact Friday” and “Tip Tuesday” to constantly churn stuff out to raise awareness
  • Victor, Aneta and Marie will work on implementing these (can use info from old newsletters/posters)
• Victor will bring the status report to the faculty meeting this month

NEXT MEETING: TBA

February 14, 2018

Herzon – Wants JST rep to attend university safety committee

Mini Safety Day:

            Attendance on walkthroughs small -Remove for next year?

            Room full, not enough seats.

Faculty Involvement:

            Herzon  -Busy but no other faculty stepping up so Herzon will continue this year

                          -Faculty want to look at near misses during faculty meetings

            Departmental Safety Committee current list accurate

            Communication – chair/DGS meeting to discuss semi-annual, department message containing resources semi-annual, seth -monthly

                        Send Seth monthly minutes

            Demands

                        Standardized safety training for S.O.s -currently lab specific (highly-varied)

                                    Must be done with care to avoid S.O. liability

                                    Need better definition of S.O. role from department

                                    Work with EH&S to develop brochure/checklist and meeting with safety officers once a semester to review documents.

                                                Docs being prepped per division

                                    Suggest to faculty using a one year term per student S.O. per lab

Visiting Days:

            Poster – hard(mini)copy passed around, edits noted.

            Q&A Panel – JST representative on each visiting day panel 3/9 and 4/6

ACS Regional Symposium April 28

            Oral Presentation – Not yet started, will draw from poster

                        Practice talk will occur

            Statistics – EH&S can provide statistics for poster / talk

            Make sure to register

Graduate Student Safety Workshop at ACS

            Attendees Aneta, Maria

                        Registration fee/mega bus cost possibly covered

Safety Poster Committee

            March Poster – Laser, electronic, and instrument safety

            Draft next meeting

Near Miss Report:

            Current website still up

            New website up by summer – working with IT

            Schematic of system presented

Social Committee

            Safety Tips Document

            March 2 – Lunch with Safety Officers – what the safety officers need from JST

                        Get updated list of S.O.’s from Anna

                        Ask for rep from lab if S.O. not able to come

                        RSVP – get homecount

                        Checking if EH&S paying for food

                        See if west campus S.O.’s can come, if not separate meeting

Corporate Sponsor from New Haven

            BI communication still open

            Alexian Pharmaceuticals – Field trip this summer?

                        Anna contact about opportunities, cc outreach team

                                    Head of compliance?

                                    Interview Rep?

            Thermo-Fischer as corporate contact for Near-Misses

Next Meeting – Wednesday March 14^th @ 4 PM

January 12, 2018

ACS Involvement 

• There will be a conference at Quinnipiac University on Saturday, April 28th open to undergraduates and now also graduate students
  • Expect students from UNH, Quinninpiac, Southern Connecticut, some local colleges
• No fee involved, and breakfast and lunch will be provided
• Try to get the Yale JST involved
  • Have a poster (and hopefully an oral presentation) about who the JST is, what we do, and what we have accomplished so far
• Daria, Suzanne and Jessica will look into preparing for this
• Ana will send out an email with more information

West Campus Presence

• Keep going with the constant reminders of advertising!

Mini Safety Day

• Steph will order pizzas from Dominos to be delivered at 3:30
• Walkthrough prep:
  • Organic - Suzanne and Vinay have it covered
  • Inorganic - Julia and DK have it covered
  • Physical/General - Steph and Victor will present in the room right after Pat’s talk, also easy to incorporate the WC folks
• Flyers and advertisements are up
  • Aneta will put up advertisements on Twitter, Victor will put it up on Facebook and send the group the post, Ben will put the event on the JST site
• Victor will talk to the main office about sending out emails about mini safety day and the walkthroughs to the first years
• Yueshen has already booked a room on West Campus and will make sure it is on the WC newsletter
• Set-up crew (meet at 3:30): Vinay, Maria-Elena, Steph, Victor and Aneta
• Clean-up crew: Steph and Victor

Faculty Involvement

• Anna Kim wants a stronger faculty involvement
  • JST –> faculty –> their labs
• Seth has agreed to be the JST faculty sponsor
  • Has agreed to OK signing off on the comments on the near misses
• Plan for faculty involvement - Project Updates / Accomplishments / Initiatives
  • Semi-annual meeting with the DGS/faculty advocates/department chair
  • Quarterly updates to all faculty
  • Monthly highlights to Seth
• If there is another town hall-type discussion after the grad student survey, it would be good to see if the JST can get 10 minutes at the end to talk about our initiatives
• Disseminate information and near miss reports with the safety officers or representative from each lab at a JST dinner, providing our budget is OK

Outreach

• Have the JST get involved in the visiting students days (March 8-9, April 5-6)
• Possible ideas:
  • Have a poster for the JST (same as the ACS one?) - Suzanne, Daria and Jessica will look into having a draft by late February
  • Have a sticker/banner on JST members’ posters with something like “Ask Me About the JST!”
  • Try to get a JST member on the grad student panel
    • Victor will contact the main office to see if maybe we can do the leg work to assemble the panels

Grad Student Survey

• The near miss reporting site is getting closer to being finished
  • Have an example of a near miss report on the front page/on a side bar when you’re filling it out to encourage good reporting
• Templates for safety moments getting closer to being finished

Poster

• Suzanne made the carcinogens poster - shoot her any edits by Friday, January 19

Inventory

• Have a physical storage/inventory space (SCL1B?)
• Victor will put a digital copy of the inventory in the box

Next Meeting

• Victor will send out a google survey about times for the JST meetings once the TA assignments are out
• Shoot for a meeting sometime on the week of February 12-16

December 8, 2017 

West Campus Presence of JST

• We have two new WC attendees! They came because of advertising on the WC newsletter and the posters displayed on the TVs
• WC will continue to spread the word of JST via the same advertising and word of mouth
• We will work on having better telecom meetings
  • Smaller rooms, sit closer to the mic?

Mini Safety Day

• Pat Holland will be the the speaker
  • SCL 111 is reserved for his talk on THURSDAY JANUARY 18 AT 4 PM
  • Will have the talk at WC via video conference
  • Pat will get us a picture and abstract for his talk by early January or late December
• The talk will be about 40-45 minutes and will be followed by lab walk throughs for about 30 minutes
  • Suzanne will check to see if the script she used last year is in the Box
  • DK and Steph will make similar scripts or google docs so that they can prep for the walk throughs
    • Plan to have these done before the next meeting
• Suzanne will make the flyers once she has the picture/abstract from Pat
  • Will send posters out to WC once they are ready so WC committee can distribute them
• Steph will get an estimate on pizza and soda for ~30 people from Dominos by the next meeting

Grad Student Survey

• Q1 - Safety Moments
  • Good feedback, still want to advocate for safety moments
  • Julia and Suzanne will work on getting the safety moment template onto the JST site
    • Will tackle this in the new year
  • Plan on distributing these through social media, website, emails, attachment through newsletter?
• Q2 - Newsletter
  • Yueshen will get the emails for the WC newsletters (to include non-chemistry) to Victor so he can get them to Ben to put on our pan list for the JST newsletter
  • Yueshen will also get the emails of the new WC attendees to Victor so he can give them to Ben to put on our mailing list
• Q3 - Safety Officers
  • Some room for improvement
    • Have the JST provide the officers with more guidance and support
    • Maybe suggest the officers implement a “group news” segment at the end of group meetings to broadly address safety issues
    • Get more involvement from PIs
    • Start a list of tips for the safety officers
      • Suzanne, Vinay and Maria-Elena will work on this and we will go through it at the next meeting
• Q4 - Posters
  • In the future, stay away from memes on the posters - distribute them through social media only
  • Start having the posters attached to the newsletter or directly linked to the newsletter
  • Yueshen says that the posters are getting distributed around WC
  • Start watermarking the posters and sending them out to labs via the safety officers so they can post the more relevant ones in the student offices - Victor will work on this
    • Should have an updated list of the safety officers on the website
    • Have some posters printed for the mini safety day for people to take
  • Anna Kim will leave some of the posters in the stock room when she prints out the larger ones
  • Suzanne will print out the “danger, contamination” posters on some thicker paper and distribute
• Q5 - Safety Conscious
  • Good distribution of answers!
• Q6 - Near Miss Reporting
  • Victor will contact Aneta about the physical box for drop off in the CBIC
  • How to overcome the barrier to submission?
    • Magnet QR codes for hoods - wait until the online system is up
    • Continue blasting off ways to submit in newsletters etc
    • Victor will print out some QR codes to the near miss reporting page and bring them to today’s happy hour, post them in the department
  • Have some folks who are embarrassed about submitting, afraid that it isn’t totally anonymous
    • Solicitation vs Encouragement
    • How to overcome the stigma of submission?
      • Maybe if you WITNESS a near miss, you could ask the person who had the near miss for permission to submit it and information about the situation
      • Reiterate that this is a way to accumulate a database of incidents to prevent future accidents
      • Have safety officers lead the way to admit they have used the reporting system
  • Bump up the advertisement so that people have constant reminders
    • Add a link to the regular chemistry department newsletter for weekly, constant reminder
    • Add a direct link in the JST newsletter right next to the example near miss report
• Survey Remarks
  • Try to get the PIs more involved
    • Ask them to forward the QR codes, etc to have a minor involvement (with a low barrier) for PIs to support safety culture
    • Faculty voting soon on adding a student representative to faculty meetings
      • If it passes, either talk to the student representatives to push PI safety involvement or try to get a JST representative
  • Victor will add the data from this years survey to the Box and compare it to last years answers
  • In the future add an option for first years - ie “I am a first year without a lab” so to not skew some results

Posters

• This month’s poster will be advertisement for Mini Safety Day
• Next month will be carcinogens - Suzanne will work on this

Near Miss Reporting Website

• Victor and Daria are still working with IT
• Authority to respond to near miss reports
  • Anna Kim says there isn’t enough chemistry background knowledge for the EHS to always comment on near miss reports, but will comment whenever they feel comfortable
  • Victor will see if we can reach out to the faculty safety committee to see if they could comment on the remaining near miss reports

Social Hour with the Professional Network Committee TODAY - GO TO IT!

If anyone has hard copies of posters etc that they want added to the JST Box or archived, drop it off to Victor in KCL 119

NEXT MEETING WILL BE FRIDAY JANUARY 12 AT 1 PM!

November 10, 2017

West Campus Presence of JST

• Highlight refreshments (ie pizza) on flyers and emails 
• Pan the West Campus email list, once a week in advance and a reminder the day of
• Maybe get a microphone to improve sound on the teleconference

Mini Safety Day

• Shoot for a date in mid January (around first week of classes)
• Speaker - still waiting to hear back from Miller, consider Brudvig or Holland for backups
• Walkthroughs will happen again!
  • Organic - Suzanne & Vinay
  • ​Inorganic - DK & Julia
  • Physical - Steph& Vic (no formal walkthrough)
• Communication Committee will consult with speaker and book the room (SCL 111?) for the talk
• Vinay will check with the speaker that it is ok if we teleconference the talk to West Campus
• Steph will organize the refreshments
  • This year we will order pizza (~10) and ask the main office for the tea/coffee cart
• Suzanne will make the flyers for Mini Safety Day once we have a date/speaker

Near Miss Reporting

• The IT summary should be ready by the middle of next week
• Ideas to improve near miss reporting:
  • QR magnets - wait until website is setup
  • Aneta will talk to Eric about placing the physical box in the NMR room
  • Put the actual forms on the JST Box so the liaisons can provide the forms directly to the safety officers
  • Increase presence on West Campus by putting up the near miss reporting posters around (Suzanne will forward the posters to the West Campus Committee)
• Need to find a new way to curate the near miss reporting responses
  • Check with Anna Kim to see if EHS can take on the responsibility of answering how to have avoided the near miss instead of the current professor checking off a box

Posters 

• The November “Reactions Under Pressure” is complete
• December poster will be the Mini Safety Day flyer
  • Also recycle the posters about working late/alone throughout December
• January poster - maybe “Carcinogens”
• Building liaisons will be in charge of distributing the posters throughout their respective buildings

Meme Winners

• Will try to keep the “blinding laser” meme that won the contest out of the department, but include it on social media

Social Committee

• At the first movie night, we had three people outside of the JST show up and got two comment cards
• Next movie night we should have pizza available
• Next possible social event could be a social hour some time in early December
  • Open to all, but highly encouraged that the safety officers come so we can chat/hand out near miss reports/etc.
  • Push social media presence at the social hour
  • Vic and Noreen will spearhead this and contact Erin to make sure we have department support

Social Media

• Aneta will link the Twitter account to the Facebook page
• If you want any safety articles tweeted out, send them to Aneta!
• Vic will look into sprucing up our LinkedIn page
• Jihye will add Aneta as an admin to the Facebook page
  • The JST has both a Facebook page and group (more members in the page, but we have more free range on the group) - brainstorm ways to improve/consolidate presence

Website and Newsletter

• Suzanne worked on adding information to the side banners of the website
• The newsletter does go out to the faculty (and some of them read/like it!)

Recruitment

• We have three new first years attending today’s meeting!
  • They found that the announcement at Ethics Class and the emails were helpful reminders

Graduate Student Survey

• Pat Holland is about to (in the next few weeks - plan to send out around Thanksgiving break) send out another grad student survey and would like to include some questions written about the JST/safety culture
• Possible question topics:
  • Newsletter - how many read it, how would you rate it, etc.
  • Near miss question asked previously
  • Safety conscious question asked previously
  • Use of safety moments at group meetings
  • How did you hear about JST, what JST social media do you follow

Safety Moments

• Suzanne and Julia will work on archiving, formatting and watermarking safety moments for the JST website
• Try to make them distributable via the website similar to the University of Minnesota

Miscellaneous

• B.I.in Connecticut uses differential scanning calorimetry to determine if compounds are explosive, and at what temperatures they should be used
  • Look into this to see if we can develop something similar or find a way to ship them safely
• Suzanne will create a GoogleDoc so we can list the safety officers for each lab
• Vic is working on an article for the newsletter on the LiveSafe App to get more information on this

NEXT MEETING WILL BE FRIDAY DECEMBER 8TH AT 1PM

October 13, 2017

New Positions

• President – Victor Beaumont
• Vice President – Suzanne Szewczyk
• Secretary – Steph Craig
• Treasurer – Daria Kim
• KCL Liaison – Dongyoung Kim (DK)
• SCL Liaison – Steph Craig
• CRB Liaison – Aneta Turlik
• Webmaster – Ben Rudshteyn
• Social/Outreach Committee – Aneta Turlik (and volunteers on a case-by-case basis)
• Poster/Graphics Committee – Jihye Jo, Dongyoung Kim, Julia Darcy, Suzanne Szewczyk
• Newsletter Committee – Suzanne Szewczyk, Victor Beaumont, Aneta Turlik, Daria Kim, Vinay Trivedi-Parmar
• Corporate/External Communication Committee – Vinay Trivedi-Parmar, Maria-Elena Liosi, Dongyoung Kim
• West Campus Committee – Yueshen Wu, Yiren Zhong

Poster Campaign

• Added fire extinguishers, carcinogens and peroxides to poster topics
• Near miss reporting or common incidents and how to avoid them?
• November Poster – Reactions Under Pressure
  • DK and Julia
  • Deadline November 3rd

Newsletter

• October newsletter to go out next week
  • Include new liaisons, safety officers for each lab
• Try to set up newsletter to go out to faculty as well
• Make sure the list serve auto-updates to include new grad students

Near Miss Reporting

• Have building liaisons work directly with the safety officers for each lab to report near misses directly
• Set up the physical Near Miss Reporting box – possibly NMR room
• Check with IT about possibility with mobile version
  • Can have a QR code to access reporting from smart phone

Emails and Social Media

• Update grad students, postdocs and faculty about new JST liaisons with a blast email, in our newsletter and on website
• Blast email will go out once IT has the new Near Miss Reporting website live
• Set up a Twitter account (Aenta)
  • Can use to tweet out new liaisons, safety scenarios, links to sources used when creating content for the newsletter
• Corporate Communications Committee will try to get a list of the JST liaisons out to include in the department newsletter

Safety Day

• Need to distribute prizes – give a prize to everyone who took a photo (27) and to the top five meme winners
• Keep remaining (63) for prizes for Safety Day 2018
• Save the IG-style safety day pictures for advertising for 2018 and put some up on the JST website

Recurring Projects

• Department Safety Day Talk
  • Corporate Communications Committee will reach out to Scott Miller to see if he is interested in giving safety lecture
  • Shoot for the talk to be in early January (work around his schedule)
  • Once he’s locked down, we can make posters for the event
• Meetings with Safety Officers
  • Have one floor representative talk to the safety officers of that lab near miss reporting
    • KCL1 - Jihye
    • KCL2 - DK
    • CRB1 - Matt
    • CRB2 - Aneta
    • CRB3 - Vinay
    • SCL - Steph
• Safety Moments
  • Speakers could give a one slide/2 minute safety moment talk at the beginning of each departmental seminar
    • Victor will try to talk to Gary Brudvig for support/approval
  • Have the safety liaisons try to schedule meetings with their buildings (by floor?) to discuss near miss reporting and to compile safety moments they may have used or discussed in their group meetings
    • Julia and DK will compile and format them similarly to make them accessible, maybe make a template
  • Branch out to Safety Scenarios
    • Hypothetical five minute scenarios about a safety situation and how people would handle them
    • Suzanne has some from Safety Day
    • Would make fun “what would you do” tweets
  • Keep in mind ideas for the Summer Field Trip
  • Victor and Suzanne will try to recruit first years by going to Parr’s Ethics Class
  • Networking
    • Try to set up a JST network with ACS, other universities in the area, through what Minnesota is trying to set up
  • Have JST meetings accessible via web cam for West Campus

August 1, 2017

News Updates

• IT started working on near miss reporting and will update JST accordingly
• Vinay’s term as president will end at the end of August
• JST will need a new president for the next year

Newsletter

• Need to meet to get a newsletter out for August
• Should address what is expected from students on Safety Day

Safety Day

• Center for Teaching and Learning (CTL) will have event for 1st years August 29th 10AM - Noon
• Safety Day Event 11 AM - 1:30 PM
• Lunch (~$1300)
  • Paid for mostly by EHS
  • Paid partly by JST and CTL
  • ​Order should be placed a week in advance
  • Vinay will contact EHS and CTL financial representatives for ordering 
• Fire Marshals will be there 10AM - Noon
  • Contact for handouts to include in registration folder
• Registration
  • Online registration to encourage attendance 
  • Send email for registrations August 14
  • Link for online training (lab safety training and fire safety)
• Spaces
  • AirGas will be there 11AM - 1:30PM
    • Will have a separate room with projector
    • 15 minute talks
    • Contact for handouts to include in registration folder
  • Main organic labs will hold most demonstrations
    • Need destroyed equipment of demonstrations (blast shield, dewar, …)
    • Need gloves (S, M, L) for contamination station
    • Contact Daria for any purchases by August 4th
    • Daria will purchase folders for registration materials
    • All JST members should send Jihye meme templates for JST table
    • Send Victor any pictures demonstrating violations of contamination policy
    • JST members should ask for volunteers to do a pyrophorics demonstration
• Promotional Poster (Matt)
  • Coordinate with newsletter committee for congruent marketing
  • Address what is expected from students for the safety day
  • Mandatory for first year students and safety officers, but all students expected to attend
  • Online training is mandatory for all students
  • Jihye will contact West Campus printing for larger poster compilation
• Snapchat and Instagram: still in planning
• Ben will update website with event

New Project: SOPs for all labs in the department

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July 14, 2017

Safety Day Meeting

• Tuesday August 27th 11 AM - 1:30 PM, Lunch ~12PM
• 3rd Floor SCL lounge: Advanced orgo lab and general lab for demonstrations
• Overlapping with teaching event for 1st years
• Pooling budgets with teaching event for bigger lunch
• Booths will be in hall near lunch tables
• Ben: map of event for registration table
• Jihye: JST table
  • Prize: adhesive cell phone pouch (~100)
  • Snapchat and instragram: geofilter and pictures
  • JST uploaded videos for social media
  • Instagram contest with hashtags
  • Photo booth: oversized lab equipment
  • JST members should provide memes for table
• Aneta and Daria: bench etiquette
  • 4 or 5 photos 
• Suzanne: emergency response
  • Scripts for 3 scenarios: spills and fires
• Victor: Contamination
  • Simulate contamination with glitter and stress balls
• Ana Kim waiting on fire department for demonstrations
  • Contact for a handout
• Daria: AirGas
  • ​Projectors for presentation
  • Send pictures of lab space
• Pyrophorics
  • Need volunteer
  • Aneta has script
• Matt: Poster promoting event including logos of other visiting companies
• Prizes
  • Completed passports
  • Meme contest
  • Instagram contest
  • Snapchat contest
  • JST sign up
  • Clean and dirty JST pens
  • Cell phone cases
  • Yale mugs

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June 26, 2017

a. AirGas trip - 12 people. Received itinerary: meet with PhD’s, engineers, lunch there covered by them, tour of plant, transportation EHS sponsored
Near miss reporting can use those funds
Peroxide poster popular

II.    July Newsletter - after trip Suzanne will schedule meeting

III.    Posters (toxic materials/safety day promotion)
July: Near miss reporting?
August: Small poster on promotion
September: laser/electronics safety
All set for 3 months.

IV.    Near miss reporting
•    Quick consultation with Kevin Charbonneau/Kelly Kellerman (Scheduled for 6/27)
•    Submit PTAEO to IT (obtain from Kelly or Kevin)
Workday might affect PTAEO numbers that ITS asked for; changeover before we get them number may cause problems.

V.    Field trip to AirGas
Send reminder email to attendees where tell people to come 15 minutes early - use previous email.
Can accomodate 1-2 extra people?

VI.    Safety Day
Vinay put together a Google doc.
Encourage people to give suggestions within next week and volunteer for a booth.
August 28 and 29 encouraged (Monday and Tuesday)
Aim for 29th as it allows for  set up time.
Booths Main Foyer:
    Registration/passport pickup by JST volunteers
    JST - JST volunteers
    safety goggle fitting - EHS
    lab coat company
    ppe -EHS
    waste management in main area with trifold
    eship global
    reporting chemical accidents - get responders from EHS, police to talk about them
Lab Spaces Interactive
    bench/hood maintenance - Vinay and Daria materials
    emergency response protocol - Suzanne did previously? Demonstrate how washes work.
    clean areas/contamination  - should be interactive and have photos
    near miss reporting - may or may not be able to discuss new system - 1 person with computer
Training
    handling pyrophorics - Aneta has sheet
    fire extinguisher - fire marshall
    gas cylinder - AirGas may send volunteer
    laser safety - Alex Parobek (Ganim Lab) may be amenable to help
Might want to fold some booths together to put it in main area
Next Steps:
    Sign up for roles via Google Sheets
    Scope out lab spaces with Anna Kim in beginning of July
    For each booth, we need to gather props (Jihye will find old props (surely has magnets), will consider new theme)
Prizes:
    Jihye suggests JST logo back of phone card carrier
    Raffle giveaways via ‘passport’
    Daria will handle purchasing fancy magnets
    Jihye will locate new meme templates
New Handouts:
    Eship global needs to make one
    Someone needs to make or find an accident reporting handout with numbers
    Clean areas/contam poster - can use email and poster
PPE discussion includes consideration of order to wear: goggles, gloves, then coat
Herzon may suggest a volunteer
Jihye put together a poster and let Ben know to get West Campus printing to handle it
Spare passports/empty folders at each booth - cover 3 areas - passport filled out gives you a prize (some mandatory some optional)

VII.    New leadership
    Vinay is stepping down - his model was delegating a lot of tasks to others - doesn’t need to be like that
    New Leadership needed

Current Projects:
•    Posters (ongoing)
    -    cryogens
    -    reactions under pressure
    -    laser, electronic, and instrumental safety
    -    waste disposal and freebies from EHS
    -    contingency plans (how to respond to fires, spills, and injuries)
    -    safety in bio labs
    -    carcinogens
    -    peroxides/azides
    -    oxidizers (also peroxides)

•    Newsletter (permanent)
•    Near Miss Reporting Update (expected complete Aug/Sept)
•    Safety Day (scheduled late Aug)
•    Airgas field trip (scheduled Jun 30)

Projects on Deck:
•    Consultation service with BI/advice forum
•    Keycard access to KCL
•    Safety moments at lectures
•    Safety videos with Shin Hee Lee (Brudvig Lab)
•    Populate internal pages of near miss system
•    Safety lecture with Scott Miller   
   
VIII.    Next meeting - tentative scheduling
    Short meeting in the middle of July 14th (Friday)
    and usual meeting at July 24th (Monday) - Ben will not be around

IX: Suggestions from the Floor
    List of guidelines on what Safety Officer  are supposed to do - resource not caretaker
        abridged guidelines document floating around?
        Suzanne and Vinay emailed safety officers on resources - never got back to them - put up something in CRB, to do in KCL
    Poster on how to send out chemicals without getting stopped by EHS using Eshipglobal
    Anna Kim will get in touch with people in her office who handle it - maybe come in September or just consult with them on a poster
        - handout for safety day too - put on our website via links
    Anna Kim recalls sending resources
    Get safety officers involved via their PI
    Standardize posters in clean room
    Safety officer training can get started from petition from students
    Need to pick up JST faculty sponsor - ask Seth if he’s still interested
    Need easier adhesive or poster holder from Erin
    Need new solution from gloves not being in NMR room/bathrooms
    Hoods keep them closed?
  

Next meeting: Week of June 26, specific information TBD
May 26, 2017

Completed this month

• More meetings for near miss reporting
• May newsletter: contamination
• Near miss reporting poster
• Toxic materials poster
• Next poster: laser, electronic, and instrumental safety
• Flyers for common area contamination should not be taped on doors or walls, still waiting for installation of sleeves

Near miss reporting

• Created draft mock ups for internal pages
• Meetings planned for further implementation
• Might be able to go online August
• Submit project to IT for update

Budget

• $1500 left to spend
• Most will go to AirGas and Safety Day

AirGas Field Trip

• June 30 arriving around noon
• Project manager to talk about how tanks are filled
• Scheduling meetings with chemists
• Contacting with Kelly for transportation company
• Box lunch or lunch at AirGas

Safety Day

• Informational Booths
  • Registration
    • Map of exhibition
  • JST general information
    • Folder of all hand-outs/scripts/resources
    • Raffles
    • Meme contest
  • Safety Goggle fitting
  • PPE and gloves
  • Inventory system, online resources
  • Q/A with EHS/police responders
• Interactive Demonstrations
  • Lab entrance
  • Bench/hood maintenance
  • Emergency response
    • Improv prompts
  • Waste management
  • Shipping and handling chemicals
  • Clean areas/contamination - move to information booth
  • Near Miss reporting/EHS reporting - move to information booth
• Training
  • Pyrophorics/acutely toxic materials
  • Fire extinguishers
  • Laser safety
  • Using a gas cylinder
• 3rd Floor SCL lounge
• ~2 hours
• Centered around lunch for more distributed attendance
• Need to contact undergrad lab managers for access
• Need to start before classes are in session (Week of 8/25 or 9/4)
• JST members should email any scripts/resources from last year to Vinay

Holden Thorpe Lecture

• September 24th as tentative date

Open forum

• Need links to JST website on EHS and Yale Chemistry website
• BI safety consulting
• Integrating a forum in the new near miss reporting website
• Video tutorials incorporation graduate and undergraduate students

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April 20, 2017

Completed this month

• More presence on social media
• JST members should invite 5 people to next meeting
• News letter published
• Water marking poster still need to be completed
• Planning on field trip to AirGas started
• Goggle boxes still need to be installed in CRB
• West Campus meeting to build collaboration to develop safety culture in West campus

News Letter

• Better editing before publishing needed
• Deleting images too hard
• Next issue: chemical contamination
• Small flyers for no gloves or lab coats in public area
• Looking into getting poster sleeves for these small flyers

Near Miss Reporting Poster

• QR code added to link to website
• Comic layout (similar to XKCD comics)
• Possible scenarios: fire, chemical spill, injury, spill in the eyes
• Clarify what a near miss is
• Clarify what the JST wants from a near miss report
• If the incident causes personal injury or property damage or a fire extinguisher is used, must report to EHS
• Next poster: toxic materials

Near Miss Reporting

• Various meeting to put together reporting
• Meetings with IT
  • Tagging near misses
  • Secured funding such that meetings can proceed
• Still need to meet with instructors for undergraduate labs

Field Trip to AirGas

• AirGas fine with a Friday in June
• Tour of plant
• Talk with PhD chemists
• Lunch with chemists
• Transportation possibly provided by EHS
  • May need to carpool and reimburse travel
• Will start getting a number of people interested once more details are solidified

Invited speakers for safety culture

• Brudvig’s old postdoc
• In May or June
• JST needs to advertise for event

Safety Day

• 1 session in afternoon instead of 2 sessions
• More involvement of physical chemistry safety issues
• 3rd floor of SCL by undergrad labs

New ideas

• Program to measure the extent of energy from an explosion from a reaction
• Minnesota JST collaboration to share tactics

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March 16, 2017

Budget approved from Provost

Need to stay in line with EHS guidelines

Newsletter

• Postponed to April
• Need to get to email format
• Working with EHS to make newsletter publishable by email and finalizing template
• Writing for first issue is complete
• JST members will attend a training session for software use
• Writing for second issue will start by end of month

Posters

• Pyrophorics poster currently being designed
• Posting is being planned soon
• Next poster will begin design by end of month

Near Miss Reporting (NMR)

• Most of budget will go to this 
• JST members will brainstorm specific categories for NMR
• Possible consultant from BI to comment in reports
• ​Need to improve more serious reports to be sent to EHS
• Adding a link to EHS and near-miss reports to cross report
• Clarifying what incidents should be reported to EHS
  • Liaisons should contact safety officers
  • Post on Facebook
  • Add to newsletter
• Most important features include
  • Open-ended searching
  • Tagging of reports for easier searching
  • Collected data closed to Yale
  • Intuitive reporting such as multiple choice
• Low priority features
  • Reporting closed to Yale
  • Homepage
  • Mobile version
• Internal pages
  • Pages on specific and common chemicals with hazards, precautions, and relevant reports

Publicizing NMR

• Monthly Poster
• Link in newsletter
• Providing forms to undergraduate labs
• Meeting with IT and EHS IT representative

Summer Field Trip

• AirGas Facility in Cheshire
• Daria in charge of planning trip
• Possible networking session with chemists from Airgas during tour

Social Media

• Monthly reminder of JST
• Posting of Posters with watermark
• Sections from newsletter
• Safety incident articles

Outreach

• Possibly getting food for next meeting once reimbursements are figured out

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February 9, 2017

Next meeting: Thursday 3/2, 11:30 AM, pizza

Or potentially 5 PM meeting. Vinay will send Doodle poll.

January:

Seminar, walkthrough

Positive feedback

Sent Jim thank you note

Safety symbols poster complete, will be put up this week

Newsletter committee met, and newsletter will be sent out to department next month.

Aneta will meet with layout designer from EHS.

Anna Kim has some ideas for articles for newsletter, will email them to us:

- DNPH formed in lab, required bomb squads

- IPA developing peroxides

These can be included in the news section of the newsletter

• Last month, there was a Na fire in the department. The lab where it happened discussed prevention methods.

Last semester’s goals:

• Posters: successful. Made 3 posters
• Liaising with safety officers: Condensed the EHS checklist into a shorter document. Streamlined orientation process by making a script for walkthroughs.  Minimal response from other safety officers, but we have 5 safety officers in JST already.
• Events: Seminar
• Safety Moments before seminars: Haven’t started yet. We might make a committee to lead this.
• Near Miss Reporting: Daria and Vinay met to get funding. Will try to focus on this this semester. DK points out the value of accumulating this data in the long term. For example, from the data we’ve gathered, LAH is a common source of accidents, so we can make a poster/include this in newsletter.

Goals for this semester:

• Launch a newsletter to regularly engage with the chemistry community. Include news articles, near miss, tips, resources. Will also try to include info from newsletter on our Facebook page.
• Near miss reporting – From survey, people know there is a near-miss reporting system, but don’t know how to access it. We can put the link in the newsletter or on the posters. Matt points out that we should try to explain why it’s useful to report these things. Vinay suggests sharing examples of accidents to show what types of things people can report. Daria suggests compiling data in a visual form. Victor suggests leaving physical near miss forms in each lab. Could design pads with forms. At next meeting, will form a committee.
  • Undergrad labs – try to implement this in their curriculum. They can assess mistakes and use this as a learning experience. Will collect data but compile it separately from grad student near misses. We can meet with Christine and John Parr.
• Events: Trip to BI or to Airgas. Should email them two months before trip (April for a trip during early summer).
• Posters: Continue what we’ve been doing. 8 more topics on list, should last until September.
• Consultation service with BI: We need to come up with system that will work well, like directory of BI scientists that can be contacted directly, or online form, or email that will be sent to JST first and then forwarded to BI. Would be useful for JST to be the first step, where student would send email to JST and then we would find someone in the department who has experience. DK mentioned that this idea came from a postdoc who was working with an explosive on small scale and wanted to do the reaction on larger scale, but didn’t know who to consult. DK and Vinay can make committee to discuss this further.
• Next two goals are lower priority:
• Key card access in KCL. When people work late or on weekends and don’t have someone working along with them, it is less safe if no one can enter the lab in case of an accident. More universal keycard access would be helpful in terms of safety, but worse in terms of security/potential theft. One possible solution is to turn on red light when the last person leaves, and keep the lock green when someone is in lab (is this possible?).
• Safety moments before lectures.

Matt and DK will make poster on pyrophorics. Will have brainstorming session. Anna Kim will send us list of restricted chemicals on Sciquest, which includes pyrophorics.

Newsletter: week since first meeting. Daria suggests that if someone comes across a useful safety article/idea, they should send it to the newsletter committee. We can make newsletter committee email address.

Aneta, DK, Daria, and Vinay are interested in the near-miss committee. We will recruit other members through email/the next meeting.

Labels for gas cylinders – not being restocked in gas tank room, but they are present in the stockroom.

Group organization:

Pres – Vinay

VP  - Aneta

Treasurer – Daria

Secretary - Victor

Liaisons – Ben (SCL), Suzanne (CRB), Victor (KCL)

Posters – DK, Matt, Julia

Newsletter – Aneta, Daria, Victor, Jihye, Suzanne

________________________________________________

Next Meeting: February 6-10 after people know when their TA assignments are

January 12, 2017

Personal Safety Posters are now posted throughout the department

JST Mini Safety Day

• Jim Meyer will be the speaker for the JST Mini Safety Day Seminar
• Jim has provided an outline of his talk and a list of props he needs
• Props: Contact Vinay if you have any of these to demonstrate
  • Rusted reagent can
  • Exam gloves
  • Chemical resistant glove
  • J-Young NMR Tubes (sealed)
• Promote event on website, emails, social media, posters/flyers (Jihye, Jake, Vinay, Ben)
• Contact safety officers for participation from first years (Liaisons)
• Email first years directly (Suzanne and Vinay)
• Buy refreshments (Matt and Daria)
  • Drinks (soda or coffee/tea)
  • Food
  • Napkins
  • Cups
• Speaker introduction and moderator (Julia)
• CRB walkthrough (Vinay and Suzanne)
• KCL walkthrough (Julia and Jihye)
• Clean up (Victor and Aneta)
• Event: Jan 19th at 4:00 PM followed by walkthroughs

Approached BI opportunity for direct communication regarding dangerous experiments and advice

Vinay and Julia have developed the lab walkthrough

Departmental Survey Results

• 88% of people know who we are
• 55.2% of people would be interested in another field trip
• 51.4% of people know about the near miss report but don’t know how to use it
• 30.5% know how to use the near miss report
• 95.2% people prefer an online format
• Most people like the posters equally to the memes
• Poster topics
  • Laser safety
  • Lab fires
  • Dos and Don’ts
• Most people think that their lab is above average in terms of safety
• All JST members should work on recruiting new students during event

JST Newsletter

• Aim to start in March
• Victor, Suzanne, Daria, Aneta, Jihye
• Meet with EHS person in charge of EHS newsletter

February Poster (Aneta)

• Safety Symbols

Recruitment

• Pizza at the next meeting?
• Recruit during Mini Safety Day
• Chemical Chronicle
• Department-wide email

Further Plans

• Contact Seth about funding from Provost
• Keycard access
• Host a departmental event
• Further develop near miss report
• Continue poster campaign
• Field trips to Airgas?

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December 8, 2016

New tank tags developed by Jake

Watermarking of Posters to be added online

Waiting on results from graduate student survey

Compiled Safety Officer Checklist

• Everyone should verify and edit list
• To be sent out to safety officer

Mini Safety Day

• Allocating $500 from budget
• Recruit safety officers to help volunteer
• Getting speaker from BI - new lay offs might make this difficult
• Might need to look elsewhere if BI does not respond with a speaker
  • Pfizer
  • Science Park
  • BMS
  • Yale faculty to talk about past safety experiences, safety progress in chemistry, and future of safety in chemistry
• Department approval for event
• Publicity and refreshments to be done in January
• Posters for advertising Mini Safety

Open Discussion of Current State of JST and Projects to focus on

• Recruit more students to join, especially younger students
• Push near-miss reporting project next semester
• Better delegation and organization of tasks/positions
• Efforts for poster campaign are well spent
• Better distribution of resources and references
• Universal lab access to all graduate students for emergency purposes (petition)
• Recruitment meeting with pizza
• Presence in the Department news letter
• Develop a monthly JST email letter
  • Safety tips
  • More information than monthly poster
  • Next meeting date, time, and location
• Safety glass holders to be installed to every lab entrance
• Moving lab coat hangers closer to the door

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November 10, 2016

Budget Update: $1500 from Provost

Event Committee: Jake and DK

• Start planning events within new budget

Near-miss reporting: Vinay and Daria

• Start outlining near-miss reporting

November Poster: heavy metals

• Done and should be distributed throughout the department

December Poster

• Matt and Julia
• Topic: safe working procedures/working in lab alone/power outages, fires, snow closings

January Mini Safety Day

• Divided by sub-discipline
• BI representative to give a talk
• Available to talk with students after talk
• Vinay: Contact Seth about speaker fees
• Lab walkthroughs in CRB and KCL
  • Jorgensen, Newhouse, Mayer, Hazari, and Holland labs potentially to be used
• Contact other safety officers for additional help
• Potentially January 18 or 19 late afternoon (~4PM)
• Contact safety officers in SCL for physical lab walkthroughs
  • Laser safety, cryogenics, high voltage, magnets, 

New ideas

• Using BI as a safety consultant for new experiments
• Mini Safety Day in May
  • Focused on Biophysical chemists and chembio
• JST make tank tags that are printable for general use
• Contact EHS for more tank tags
• January poster: safety symbols and labels
• Add previous posters to the website with water marks
  • Make it smaller to fit normal printer paper

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October 13, 2016

Gift cards from Safety Day will be distributed to winners: Steph Craig and Josh Zweig

Budget Update

• Still awaiting news from Dr. Herzon

Website updates

• Ben has updated the website
• Any new members should send him information to further update

Scheduled Meetings will be on Thursdays at 1PM typically earlier in the month

Poster Committee Discussion

• Splitting the work load with one person designing a daft and another to edit works well
• Use email for mass feedback
• Brainstorming with knowledgeable people is important
• Placing educational posters in the CBIC - Contact Eric Paulson
• Suggestions:
  • Use PDF instead of PowerPoint for editing purposes
• Next poster: Heavy metals and toxic materials
  • Committee: Suzanne, Aneta, Megan
  • Ask other labs for brainstorming ideas
  • Reach out to BI for suggestions

Departmental Survey Questions

• Attending BI field trip?
• Aware of near miss reporting
• Reporting near misses?
• Format for near miss reporting?
• Poster preferences?
• Protocol for cleaning lab coats?
• How safety conscious is your lab?
• What is something that JST has been benefiting the department?
• Implementing incentive with gift card
• Voting on questions done through Google Doc

Safety Officer Relations Project

• Need to update list of lab safety officers
• Effort to include West Campus
• Checklist for EHS survey
• Committee: DK, Julia, Matt, Megan, safety liaisons
• Condense the EHS survey to be more tractable
• Biosafety: Victor and Matt
• Chemical handling and storage: DK
• Lab space management: Julia and Megan
• Waste disposal: Contact Anna for further information

Mini-Safety Day Orientation

• Divided up into sub-discipline (focus on organic, inorganic, and physical in January)
  • Bring in some physical chemists
  • Reach out to physical chemist through mailing list
• Attendance of BI representative
• Using EHS Checklist as a guide
• Walkthrough for a sample lab in each building
• Snacks or refreshments
• Short, about 2 hours
  • Start with talk from BI
• Need to find a good date to include graduate students, 1st years, and undergraduate students
  • Like the first week of classes starting around 5PM after labs end

Open Forum

• Include pictures from Safety Day on the Facebook Page
• Stall Wall flyers
  • Design sleeves for restrooms
  • Contact management to make sure posters are not removed
• Posters geared toward the science behind safety protocols

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Next meeting: Check Google Form sent to email list

Goals

Next Meeting: Wednesday September 16 at 1:30 PM 

New President

Safety Day

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Next Meeting: Thursday August 4, 2016 CRB 202 at 10 AM

July 21, 2016

Annual Review

Safety Day

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Next Meeting: July 19, 2016 (Tuesday) at 10:00 AM in CRB 202.

Budget

• Ana bought the Yale mug as a gift to Bill for helping organize BI field trip.
• Ana bought two $50 amazon gift cards as prizes for Safety Day.
  • A prize for new safety poster contest.
  • A prize for PPE photo contest.
  • We need to announce safety poster contest before Safety Day.

BI Field Trip Review

• Can we introduce similar system like BI to protect people who work alone at night?
  • Considering our funding and environment in academia, we might consider pagers, but we wonder about whether the coverage of the pager would cover both the chemistry department and Yale security and how it would work.
• Ventilation; BI has a good ventilation system including hoods, sink, balances, rotary evaporators.
  • We have a ventilation system only in the lab hood, but evaporating solvents and washing chemicals & glassware in the lab are the main cause of smell.
  • We can use rotary evaporator and put waste disposal bottle inside the hood as each lab will decide.
  • Waste disposal bottles have two choices: place inside the hood, have a dry secondary container at sink (important to make sure the secondary container is dry, water or solvents should be wiped after usage).
• Do not recap needles.
  • We are doing pretty good job about this, but it is good to be aware of it.

Frequent questions about safety in the lab

• Safety inspection report email: would it be possible that EHS informs individuals who don’t follow safety rules instead of sending an email to PI? Often, a PI forwards the email back to students or safety officer to address issue. People think that it makes a tension between researchers and EHS. Also the report email comes 1~2 weeks later when it is hard to remember and correct the issue. It will be much easier to correct it on spot. (More direct interaction and communication between researchers and EHS officers)
  • PI should be aware that what is going on in the lab because PI is responsible for their lab. Also how to deal with this reports are really depend on PI. (EHS cannot customize it).
  • If the lab frequently receive similar reports, that means the lab needs to do the job correctly for their own safety.
  • People have received reports regarding waste disposal, “Safety Day” will be a good day to demonstrate how to do it to inform people.
• CRB safety glasses holders:
  • Labs in CRB don’t have safety glasses holder
  • RULE: Safety glasses should be available in the lab, however, location doesn’t need to be specific
  • Installing safety glasses holder will be nice, because it’s easier to reach, but not necessary for each lab.
  • If we decide to install, the problem is who is responsible for funding. [Amazon $30/each, Sciquest $70/each].
• CRB lab coats hanger:
  • Lab coats hanger is in back instead of being in front of lab space.
  • Work order is already assigned to move hanger (hooks) location from back to front.
  • Filling holes can be done by requesting a service to Yale University Office of Facilities  “http://facilities.yale.edu/about-yale-facilities/requesting-services”.
• CRB food and drinks in the office
  • Unlike KCL and SCL, students offices are in lab space
  • Covered drink bottles are allowed
  • No food! Eat food at the kitchen area
• Can people wear lab coats in corridor?
  • “Yes” for transferring chemicals, walking from one lab to other lab.
  • “No” in common areas specifically spaces are for preparing food, lab office, bathroom.
  • If specific location says “No lab-coat policy”, it’s their decision and we need to follow.
    • CBIC instrument center, the rule is “only clean lab coats are allowed”.
      • Mainly because of sitting a chair while taking NMR spectrum”.
    • It’s hard to tell which lab coat is clean or not, so people generally don’t wear lab coats in the instrument center.
  • What if researchers don’t shut fume hood sash repeatedly?
    • Shutting the fume hood is really important for researchers to protect themselves such as splash, flame, fire, etc. It’s like losing all benefits to work at fume hood
    • If someone keep violates it, tell EHS, then they will take care of it.

Safety Day

• Scheduled for Monday, August 29 (two hour session in the morning and another in the afternoon).
  • Anna will make a Google document (table, volunteer, supplies to be purchased) and share with JST.
  • We need to sign up volunteering at JST table and other tables both morning (2 hours) and afternoon (2 hours), then we would write a protocol containing bullet points to cover to make sure everybody’s on the same page.
• Tables include:
  • JST table
    • JST poster.
    • A new safety poster contest $50 Amazon gift card.
    • A PPE individual or group photo contest $50 Amazon gift card.
      • EHS will buy a photo backdrop (Jihye will email Anna).
      • We will give a passport stamp for taking a PPE photo.
      • People will apply photo contest by “check-in” our Facebook page with the photo.
      • Facebook check-in event will increase our followers.
  • BI table:
    • BI will bring their poster.
    • BI table will be next to JST table
  • Chemical Inventory Training:
    • 10 people form one group.
    • A question during meeting was how to manage missing items or deleting items if the chemicals are not belong to their lab.
  • PPE & MSDS (Material Safety Data Sheet):
    • EHS will address some chemicals that are very toxic and dangerous.
    • People can be less cautious when dealing with chemicals since MSDS show every chemical is toxic and dangerous; it is hard to distinguish levels of danger.
  • BI table
    • BI will bring their poster
    • BI table will be next to JST table
  • Chemical Inventory Training
    • 10 people form one group
    • A question during meeting was how to manage missing items or deleting items if the chemicals are not belong to their lab
  • PPE & MSDS (Material Safety Data Sheet)
    • EHS will address some chemicals that are very toxic and dangerous
    • People can be less cautious when dealing with chemicals since MSDS showed every chemical is toxic and dangerous, hard to distinguish levels of danger
  • Safety glasses table
    • EHS will have diverse safety glasses.
    • EHS will ask whether funding for prescription glasses is still available
  • Chemical safety training:
    • Every training is required for first year graduate students.
    • Bio heavy & Inorganic (Pyrophorics) training will be optional since people have participated last year safety day.
    • Toxics training / High-pressure reaction / Pyrophorics / Bio material.
    • Last meeting, Daria notes that incident reports highlight issues with over-pressurizing reactions and quenching technique, Daria and Aneta will consider ideas for demonstrations.
  • Waste disposal
    • We will set up table to explain it step by step (easy to understand procedures).
    • We will have a table demonstrating waste disposal procedures.
  • Emergency scenarios
    • Fire.
    • Chemical exposure, spilling.
    • Sharps (needles, glassware, etc).
    • Will be nice to have two people are involved (one is a victim of incident, the other is a lab members who can help).
  • AED/CPR/First aid training, EHS pays for it
    • https://bmsweb.med.yale.edu/tms/tms_enrollments.offerings?p_crs_id=2274
    • We need to introduce this training to people.
  • Bench
    • Make a contrast by setting a good and bad bench.
    • People will be asked to find several things that are wrong in bad bench.
  • Fire extinguisher training
    • We will learn different types of extinguisher with proper operating method.
  • Jake looked into laser safety there is not much about to train. We decide not to do laser safety training.
  • Vinay suggests drafting out simple scenarios one may encounter in lab (suggestions include a small chemical spill, disposal of a small amount of solid, a chemical burn, how to use a pressure gauge, etc.) that participants may provide a written response to anonymously. The group can then review answers to identify areas of general misinformation.
  • Ana notes that inventory maintenance has been lacking and the group suggests a booth about inventory use at Safety Day (particularly useful for newer students)”
    • Related to the inventory, Vinay notes that a demonstration of the correct set up of chemical cabinets might also be useful.
  • Proper waste disposal
    • Jake suggests we provide information or literature on the cost and consequence of waste disposal—how much it costs a lab to get EHS to dispose a chemical (note: EHS pays for day-to-day disposal from a general fund) and what the consequence would be for disposing it the incorrect way.
• We will set up Safety Day as a walk through, where participants stop at each station and are asked to perform tasks they might encounter in everyday lab work (e.g., putting on the correct PPE, demonstrate knowledge of how to use an eye wash/safety shower, disposing different types of waste correctly, how to respond when you observe an accident in a lab-mate’s hood). We will have a passport with stamps and time slots.
• EHS will prepare raffle prizes for complete passport.
• Do we want demonstrations for eye-washes and safety showers? (we didn’t discuss today).
• We need to anticipate how long does it take each table.
• JST need to decide whether it is worth switching from current Facebook page to Facebook group before Safety Day.

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June 21, 2016

Posters

• Anna Kim presented printed mockups on cardstock to the group.
• The group agreed the quality of the posters was great with the exception of EHS and BI logos at the bottom—higher resolution images will replace the current ones on the template
• Vinay will convert existing poster files to PowerPoint files and send to Anna Kim
• Daria reports that a poster sleeve in the east CRB elevator is broken. Ana will contact Ed regarding replacement
• Anna Kim will print out a total of 60 posters to go up either this week or next.

Budget

• Ana reports that there has been difficulty accessing our account funds. She will contact Erin about this.
• Leftover money in the budget will be used to buy gift cards as prizes for Safety Day, as the fiscal year ends June 30, and funds will not roll over.

BI Field Trip

• Coming this Friday; everything looks good
• Our main goal is to forge a closer connection with BI
• Ideally, we will get access to a copy of their safety manual of SOPs. Vinay will contact Bill Yakush at BI to see if this is a possibility
• Vinay will email BI for a final confirmation of the field trip and ask about parking and if participants need to bring anything.
• We will use JST funds to purchase a Yale mug as a gift to Bill for helping organize this trip.
• Anna Kim has organized transportation
• Details for the trip: Bus is scheduled to arrive at 11:30 AM at 350 Edwards (near loading dock of CRB). We will meet in CRB 123 or 102 to pick up lunches. We’ll announce 11:30 as the meeting time, but assuming some tardiness, we will not expect to leave until 11:40.

Safety Day

• Scheduled for Monday, August 29 (one two hour session in the morning and another in the afternoon)
• Ideas include:
  • Pyrophorics and toxics training
  • Demonstrations for eye washes and safety showers
  • Daria notes that incident reports highlight issues with over-pressurizing reactions and quenching technique
    • Daria and Aneta will consider ideas for demonstrations (someone from the Herzon lab can help them)
  • Vinay suggests drafting out simple scenarios one may encounter in lab (suggestions include a small chemical spill, disposal of a small amount of solid, a chemical burn, how to use a pressure gauge, etc.) that participants may provide a written response to anonymously. The group can then review answers to identify areas of general misinformation
  • Jake will look into laser safety
  • Ana notes that inventory maintenance has been lacking and the group suggests a booth about inventory use at Safety Day (particularly useful for newer students)
    • Related to the inventory, Vinay notes that a demonstration of the correct set up of chemical cabinets might also be useful
  • Proper waste disposal
    • Jake suggests we provide information or literature on the cost and consequence of waste disposal—how much it costs a lab to get EHS to dispose a chemical (note: EHS pays for day-to-day disposal from a general fund); what the consequence would be for disposing it the incorrect way
• Ana suggests we set up Safety Day as a walk through, where participants stop at each station and are asked to perform tasks they might encounter in everyday lab work (e.g., putting on the correct PPE, demonstrate knowledge of how to use an eye wash/safety shower, disposing different types of waste correctly, how to respond when you observe an accident in a lab-mate’s hood).

Next Meeting as a focus group for planning Safety Day: July 7, 2016 (Thursday) at 10:00 AM in TBD.

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May 16, 2016

• Still waiting on BI for setting up the visit to their campus
• Poster template created by Josh Zweig and Jihye Jo
  • Still need approval from BI to have their logo on the template
  • Needs to be approved by John Gamball
  • Color coding template based on content
• EHS is continuing to get funding for the near-miss reporting program
  • Near-miss report Google Doc currently on the Facebook, website, and Chemistry newsletter
  • Need to refine what is done with the information collected
  • Making the reporting more anonymous 
• LinkedIn started for JST and will be updated by Ana Newton
• Safety Minute
  • JST will talk about a safety topic before all seminar
  • Ana will discuss with Prof. Brudvig to implement
• Planning for the Safety Day
  • Safety training to be done online before the safety day
  • Need suggestions for topic for demonstrations
  • Send an invite to BI
    • Compare the Yale labs versus with lab at BI
    • We encourage students to take pictures of poor lab habits to bring to JST
  • Safety Liaisons should email their buildings for ideas for Safety Day
• Ana Kim will ask Ed Ginter to move to the lab coat hangers to front of lab
  • Will also work to get a box for lab goggles for labs that need them
• Will start to develop the website for easier use

Next Meeting: June 21, 2016 at 10:00 AM in CRB 102

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April 18, 2016

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February 22, 2016

 

• Represented Groups
  • Jorgensen
  • Newhouse
  • Batista
  • Loria
  • Baxter
  • Herzon
• Jihye Jo is our newest member in the Marketing Department. Congratulations
• JST Budget
  • Set up meeting between Ana, EHS, and Erin for the next fiscal year
• Contact Karen for advertising space in the Chemistry Chronicle
• Liaisons still need to contact other labs for better representation
• Logo Contest
  • JST  will decide winner by poll
  • Rules to be uploaded onto website
  1. Winner will receive $50 gift card to Amazon.com. Winner will be announced to the department in mid-February and also by email thread.
  2. Deadline is February 1, 2015
  3. Send all logo submissions to ChemJST@elilist.yale.edu
  4. Members of the JST can participate but cannot win
  5. Dimensions must be square
  6. Must contain “JST” and “Yale” or some symbol representing Yale
  7. All submissions must be original. JST is not responsible for any trademark infringement from submissions.
  8. JST reserves the right to use any and all submitted logos
  9. JST will not accept any inappropriate submissions
• Memes from the Safety Day Meme Contest will be uploaded to the JST Facebook Page
• Pat Holland’s Graduate Student Survey
  • Have you heard of the JST?
  • What type of events would you like to see from the JST?
  • What events did you like most?
  • What would you like the JST to do for you?
  • Do you think the near-miss reporting would useful?
  • What invited speaker would you like to have for safety talks?
• Events and Activities of the JST
  • Logo Contest
  • Video Contest
  • Safety Day 2015
  • Safety Day 2016 T-Shirts with JST logo
  • Safety Poster Contest for poster sleeves
  • Portrait backdrop for pictures to be used on posters/website/Facebook
  • Interactions with industrial company (Vinay and Ana Kim)
    • Visit to the company to limited number of people in the department
    • Possibly based on a written application to explain desire to go on visit
  • Invited Speakers
  • Visiting Days
    • JST poster for the poster session for perspective students

Next meeting: Monday, January 25, 2016 at 10:00 AM in CRB 102

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